Microsoft Message ID

Summary

• Microsoft is introducing a new capability for Power Automate that allows “Process” license capacity to be shared across multiple workflows.
• This feature introduces the concept of “flow groups,” where a single pool of Process license capacity can be distributed among a collective of cloud flows.
• The feature is scheduled to reach General Availability (GA) on April 21, 2026.

Impact

• Increased Efficiency: Admins can now manage capacity more flexibly by grouping up to 25 cloud flows under shared Process license capacity, rather than assigning individual licenses to every single flow.
• Cost Optimization: This change provides a more cost-effective way to support high-priority or high-volume flows that previously required individual “Per Flow” or “Process” licenses.
• Management Overhead: Flow groups will simplify the administrative burden of license tracking and allocation within specific environments.
• Scalability: Organizations can scale their automation footprint by utilizing the 25-flow limit per group to cover related business processes under a unified licensing umbrella.

Action Required

• Internal Review: Although no immediate action is required, IT admins should review their current Power Automate Process license allocations to identify candidate workflows for grouping.
• Strategic Planning: Prepare for the April 2026 rollout by documenting which business processes or environments would benefit most from shared capacity.
• Documentation: Monitor the Microsoft 365 admin center for further technical documentation on how to create and manage “flow groups” as the GA date approaches.