💡 Our Technical Review in summary
Summary
- Microsoft is updating the service-specific terms for Copilot Studio within the Microsoft Power Platform Product Terms, effective early February 2026.
- The update focuses on how “Query Data” is handled when Copilot Studio uses Bing Search or Bing Custom Search for grounding (retrieval-augmented generation).
- These changes introduce stronger data protection commitments for commercial tenants using Entra ID authentication, ensuring that data sent to Bing remains private and secure.
Impact
- Data Privacy: Query Data sent to Bing will not be used to train generative AI foundation models or to improve the public Bing search engine.
- Security & Confidentiality: Microsoft will treat Query Data as customer confidential information, protected by strict technical and organizational controls.
- Advertising & Tracking: Query Data will not be used to create advertising profiles, track user behavior, or be shared with advertisers.
- User & Admin Experience: There is no impact on the end-user experience within Copilot Studio. No configuration changes, admin toggles, or new settings are being introduced.
- Scope: This update applies specifically to Entra ID-authenticated use of Copilot Studio.
Action Required
- No Technical Action: IT Administrators do not need to perform any configuration changes or updates to their Microsoft 365 environment.
- Stakeholder Review: It is recommended to share these updated privacy and security commitments with your organization’s legal, privacy, and compliance teams.
- Documentation: Review the updated “Microsoft Power Platform Product Terms” and the “Data, privacy, and security for web search” documentation in the Microsoft Learn portal starting February 1, 2026.
Microsoft Official Update
Service: N/A
Category: stayInformed
Severity: normal
[Introduction]
Microsoft is updating the Copilot Studio service‑specific terms within the Microsoft Power Platform Product Terms. This update adds new commitments describing how Query Data from Entra ID–authenticated use of Copilot Studio is handled when sent to Bing Search and Bing Custom Search. These updates are additive and no other products or terms are affected.
[When this will happen]
General Availability (Worldwide): Early February 2026
[How this will affect your organization]
Who is affected: All commercial tenants using Copilot Studio with Entra ID authentication.
What will happen:
The Copilot Studio section of the Power Platform Product Terms will be updated with additional commitments governing Query Data sent to Bing for grounding via Bing Search and Bing Custom Search, including:
- Microsoft has no rights in Query Data other than what is required to provide the service.
- Query Data is not used to improve Bing.
- Query Data is not used to create advertising profiles or track user behavior.
- Query Data is not shared with advertisers and is not shared outside Microsoft and contracted suppliers operating under equivalent protections.
- Query Data is not used to train generative AI foundation models.
- Query Data is treated as customer confidential information and is protected with appropriate technical and organizational controls.
There is no impact to the user experience in Copilot Studio or Bing. No configuration or admin settings are changing, and no new settings are introduced.
[What you need to do to prepare]
No action is required from admins or users.
If useful for your organization’s internal processes, you may choose to share these updated commitments with privacy, security, or legal stakeholders beginning February 1, 2026.
You can review the updated resources when available. Both resources are expected to be updated in early February 2026:
- Data, privacy, and security for web search | Microsoft Copilot Studio | Microsoft Learn
- Product Terms – Microsoft Power Platform
[Compliance considerations]
No compliance considerations identified. Review as appropriate for your organization.
