💡 Our Technical Review in summary
Summary
Microsoft is extending digital signage capabilities to Teams Rooms on Android, bringing feature parity with Teams Rooms on Windows. This update allows organizations to transform idle front-of-room displays into dynamic communication tools for broadcasting news, announcements, and internal information. The feature is managed via the Teams Rooms Pro Management portal and is included with the Teams Rooms Pro license. Rolling out in March 2026, it supports third-party partners like Appspace and XOGO, as well as custom web URLs.
Impact
- Device Behavior: When rooms are not in a meeting, front-of-room displays will transition from a static home screen to dynamic signage content. Signage automatically stops when a user interacts with the touch console.
- Administrative Control: IT admins gain granular control over signage activation, including the ability to set activation/deactivation timers and decide if the Teams banner (room info and calendar) remains visible over the signage.
- Management Portal: Configuration is centralized within the Teams Rooms Pro Management portal, allowing for both tenant-wide defaults and room-specific overrides.
- Licensing & Roles: This feature requires a Teams Rooms Pro license. Management access is restricted to Global Admins and Teams Rooms Pro Managers, with support for custom RBAC for specific room groups.
- Technical Constraints: Custom URLs must be public-facing HTTPS links that support iframe embedding. SharePoint and OneDrive URLs are currently not supported for this feature.
Action Required
- Verify Licensing: Ensure the target rooms are assigned a Teams Rooms Pro license to access these settings.
- Content Strategy: Determine if your organization will use a third-party partner (Appspace, XOGO) or a custom web URL for content hosting.
- Prepare Web Sources: If using a custom URL, ensure it is publicly accessible, uses HTTPS, and does not require authentication.
- Configure Settings: Once the rollout reaches your tenant in March 2026, navigate to Settings > Digital Signage in the Teams Rooms Pro Management portal to enable the feature and set your preferred sources.
- Update Documentation: Notify helpdesk staff and update internal user guides to explain that the front-of-room display may change appearance when the room is idle.
- Define Timers: Establish activation and deactivation schedules to align with office hours or energy-saving policies, ensuring signage respects or bypasses OS screen-timeout settings as desired.
Microsoft Official Update
Service: N/A
Category: stayInformed
Severity: normal
[Introduction]
We are bringing digital signage capabilities to Teams Rooms on Android, similar to what is available for Teams Rooms on Windows. This update allows IT admins to display dynamic content—such as announcements, news, or organizational information—on front‑of‑room displays when the room is not in a meeting. Tenant‑wide and room‑specific configuration is available through the Teams Rooms Pro Management portal. This feature supports select third‑party digital signage partners and is included with the Teams Rooms Pro license.
This message is associated with Microsoft 365 Roadmap ID 548647.
[When this will happen
- General Availability (Worldwide): Rolling out in early March 2026; expected completion by late March 2026.
[How this affects your organization]
Who is affected:
- Organizations using Teams Rooms on Android.
- Admins managing devices through the Teams Rooms Pro Management portal.
- Tenants with Teams Rooms Pro licenses.
What will happen:
Before the rollout, Teams Rooms on Android show a static front‑of‑room display home screen when not in use.
After the rollout:
- Admins can enable digital signage to display dynamic content when the room is idle:
- Supported signage sources include Appspace, XOGO, and custom web URLs.
- Digital signage is configurable at the tenant level and for individual rooms.
- Users can return to the home screen by tapping the touch console.
- Admins can:
- Choose whether to show the Teams Rooms banner with room info and calendar preview.
- Configure activation and deactivation timers for signage mode.
- Determine whether signage mode respects or bypasses OS screen‑timeout settings.
- Custom URL requirements:
- Must begin with https
- Must be publicly accessible with no authentication
- Must support viewing within an iframe
- SharePoint and OneDrive URLs are not supported for custom signage.
Role-based access:
- Global Admins and Teams Rooms Pro Managers can manage tenant‑wide settings.
- These roles can assign additional permissions using Role-based Access Controls (RBAC) for specific rooms or room groups.
[What you can do to prepare]
- Begin planning your digital signage deployment strategy (centralized, localized, or blended).
- Prepare content within supported signage systems.
- After devices update to the minimum required app version:
- Enable digital signage in the Teams Rooms Pro Management portal by navigating to Settings > Digital Signage.
- Add signage sources and apply settings to applicable rooms.
- Notify helpdesk and affected users of the upcoming capability.
- Update internal documentation and training materials as needed.
This rollout will occur automatically within the specified rollout window; no administrative action is required before rollout.
Learn more: Configure digital signage on Teams Rooms | Microsoft Teams | Microsoft Learn
[Compliance considerations]
No compliance considerations identified. Review as appropriate for your organization.
